Is Your Injury and Illness Prevention Program (IIPP) Cal-OSHA Compliant? 8 Cal-OSHA Requirements for your IIPP!
An important and critical element in your safety program and in creating a culture of safety is an effective Injury and Illness Prevention Program (IIPP).
Title 8 of the California Code of Regulations (T8CCR) Section 3203 requires every employer in California to develop and implement an effective Injury and Illness Prevention Program (IIPP). Organizations with an effective IIPP in place have seen that it improves the safety and health of your workplace and reduces costs with good management and employee involvement. For an IIPP to meet the California Code of Regulations, there are eight required Injury and Illness Prevention Program elements.
1. Responsibility – Person/department is responsible for the IIPP
2. Compliance – List your safe and healthful workplace practices
3. Communication – Safety meetings held on a periodic basis
4. Hazard Assessment – Inspections/Evaluations
5. Accident/Exposure Investigation
6. Hazard Correction – Procedure for correcting unsafe/unhealthy conditions
7. Training and Instruction – Administration of training and how often
8. Recordkeeping – Documentation of training, inspections, safety meeting and corrections
If your organization does not have an IIPP in place, start with creating a list of questions specific to your organization and your policies. If you are unable to answer those questions by reviewing your policy, chances are your employees will not know the answer, increasing their safety risk. For those who have an IIPP in place, this is an opportunity to review the eight required elements and ask those same questions relating to your current policies.
What is Your Role?
As a manager or part of the leadership team, it is important that you show and demonstrate encouragement and support of the IIPP. Engagement from management and leadership shows employees that dedication to their health and wellbeing. Employees need to be engaged in safety by providing management with feedback and help in identifying hazards. All staff within the organization should be trained on the policies and procedures within the IIPP at the time of hire and annually. Through education, training, and adherence to the IIPP you will continue to build a culture of safety within your organization.
Helpful Tips When Reviewing Your IIPP:
1. Have contact information for all named individuals in the IIPP or on a cover page. For example, if the Director of Human Resources is named as the person responsible for the IIPP, then you must put his/her name, title, phone number, and email within the IIPP or on a cover page. If using a cover-page for contact information, you must reference that within the body of the IIPP as the place to find the contact information. Update names and phone numbers on an annual basis and when there is a change in personnel.
2. Communication and Safety Meetings are a critical component and therefore need to be documented with an agenda, staff in attendance and the date of the meeting. Note that it is best practice to state that your safety meetings are held on a periodic basis.
3. Annual review of the IIPP is recommended to ensure that you are still in compliance with Cal-OSHA guidelines and Title 8 of the California Code of Regulations.
4. State in the IIPP where training records are kept.
5. All staff should be able to access the IIPP at any time, and the IIPP should be distributed to employees annually.
Remember that an effective IIPP is not just a paper program it is a safety program that promotes a culture of safety for your organization. For your IIPP to be effective, you must fully put it into practice in your organization and have the engagement of all staff.
For more information on an Injury and Illness Prevention Program, you may go to http://www.dir.ca.gov/dosh/etools/09-031/index.htm
Colangelo, P. (2014) Modern Contractor Solutions: The Benefits of IIPP: Is it a “Do it Yourself” Project. Retrieved from http://www.mcsmag.com/benefits-iipp-project/
State of California Department of Industrial Relations: Injury and Illness Prevention Program. (2016). Retrieved from http://www.dir.ca.gov/dosh/etools/09-031/index.htm
United States Department of Labor: Injury and Illness Prevention Programs. (2016). Retrieved from https://www.osha.gov/dsg/topics/safetyhealth/